Create & Edit Programs

There are many things that are determined at the Program level (note that all divisions will inherit the properties of the program of which they belong). The information and specific questions that are gathered during registration are configured in the Program settings. For example, participant medical information, uniform sizing, volunteer roles offered, discounts and fees, order confirmation messages, etc.

Program Types

1. Camp Program:  The most basic program type is a Camp Program. A Camp Program does not include any Team Building and Scheduling features. 
2. Non-Tryout Program:  A Non-Tryout program includes Team Building and Scheduling features, as well as uniform size reporting. 
3. Tryout Program:  A Tryout Program includes a two step registration process. Step one registering for the tryout and step two is accepting the tryout (if allocated to a team). In addition, a Tryout Program includes Team Building, Scheduling, uniform size reporting, and automated team acceptance and non-acceptance email notification. 

Steps to create a program

1. Log in with your username/password 
2. Go to Admin>>Programs>>Edit Programs
3. Click Add Program
4. Under “Program Type” select the appropriate type (tryout, non tryout, camp) 
5. Name your program 
6. ** Program Names should be kept consistent with the year, and then season if applicable, coming first. This is important for Reporting purposes, Listing of Program Names, etc, because it will keep all of your programs in the correct order chronologically and make filtering easy. Ex: 2006 Spring Rec Soccer, 2007 Spring Rec Soccer, 2008 Spring Rec Soccer **
7. Add content to the emails that go out
   1. Order Confirmation Email
   2. Participant Acceptance/Club Policies Email: (Tryout program only)
   3. Participant Rejected/Not-accepted Email: (Tryout program only)
   4. Participant Acceptance/Club Policies Contract: (Tryout program only) 
      
      *** It is STRONGLY RECCOMMENDED to create your content in simple text as there is a limit of 2,000 characters for the email content. You can use Notepad to create your email content and paste it into the appropriate Text Editor section. If your content was created in Microsoft Word, we recommend copy/pasting to Notepad and then pasting into the Text Editor.*** 
8. Click Create (once screen refreshes move on to next step) 
9. Use the Additional Participant Information or API section to add any custom questions needed (Custom Questions).
10. For Participant Medical Information use the check boxes to choose which questions are offered. Display will simply show the question, but required will NOT allow parents to move on to the next step without answering the question. 
    
    
    **We recommend only using required when the question WILL have an answer. For example some children may not have allergies, so requiring Allergies will cause an issue since the field is required and cannot be left blank.**
11. For the medical release you can copy and paste from another document.
12. You may if necessary create custom questions for this section.
13. Other Participant Information is meant for uniform sizes and special requests. You can once again create custom questions if necessary. 
    
    
14. Choose which/if any standard and custom volunteer roles will be offered by simply clicking Display next to the role you wish to offer for this program. 
    
15. Enter volume/family discounts if applicable (see Program Level Fees and Discounts section at the top right for more information on family and volume discounts).
16. Click Update